Executive Administrative Assistant

The ACLU of Nebraska (ACLU-NE) seeks an Executive Administrative Assistant to serve as a valued administrative liaison to the Executive Director while supporting the organization’s broad range of administrative and logistical needs. This position is vital to the integrated advocacy and intersectional tactics utilized by the ACLU-NE team to advance human rights, civil rights, and civil liberties across Nebraska.

OVERVIEW

The ACLU-NE is the state affiliate of the national American Civil Liberties Union (ACLU) and an independent 501(c)(3) and 501(c)(4) nonprofit, nonpartisan organization dedicated to the defense and expansion of the individual rights and liberties of all Nebraskans. The ACLU-NE carries out our mission through a sophisticated program of integrated advocacy with strategies that include litigation, negotiation, advocacy, and public engagement and activation. The ACLU-NE is proud to foster a fun and fast-paced work environment. Our offices are in the heart of Nebraska’s capital city, Lincoln, Nebraska. Our 14-person team is complemented by law clerks, interns, contractors, volunteer attorneys, and thousands of supporters statewide.

CORE RESPONSIBILITIES

Executive Support

• Serve as the Executive Director’s primary administrative partner, ensuring they have the resources, information and day-to-day support necessary to effectively lead the organization.
• Handle sensitive and confidential information with the highest level of discretion, professionalism, and integrity.
• Manage the Executive Director’s calendar, appointments, and meeting coordination.
• Track correspondence, requests, follow-ups, and responses involving internal and external stakeholders.
• Prepare and complete the Executive Director’s monthly expense reports and related documentation.
• Coordinate travel arrangements and logistics for the Executive Director.
• Manage board-related administrative responsibilities, including distributing meeting materials, preparing for board and committee meetings, assisting with travel arrangements and providing meeting support.
• Coordinate and support interdepartmental administrative projects to strengthen collaboration, maximize organizational effectiveness, and advance integrated advocacy efforts.

Office Administration

• Maintain the functionality, cleanliness, comfort, and safety of the office.
• Manage office supplies, inventory, and equipment, ensuring adequate availability, organization and proper functioning.
• Coordinate with vendors, contractors and service providers regarding office maintenance, repairs and other facilities-related needs.
• Implement and maintain office policies and procedures and coordinate office-related training for staff as needed.
• Support the planning of hosting office events and organizational activities.
• Provide logistical support for in-person and virtual meetings, including ordering meals, room setup, technology, materials, and other meeting needs.
• Process incoming and outgoing mail, packages and deliveries.

DESIRED QUALIFICATIONS AND EXPERIENCE

• Experience in an office administrative / support role (prior experience as an executive assistant or in another administrative role working with executive teams preferred).
• Proficiency with office technology and information systems, including Microsoft Office Suite (Outlook, Word, Excel, Power Point, Teams), databases and video conferencing.
• Highly organized with the ability to effectively prioritize work tasks and meet daily needs.
• Ability to work collaboratively in a fast-paced environment with fellow ACLU-NE staff and outside contractors, while managing several projects simultaneously and adjusting to frequently shifting immediate demands.
• Experience in exercising discretion and confidentiality with sensitive information.
• Exceptional written and verbal communication skills.
• Experience inhuman rights, civil rights, civil liberties, or related public interest work.
• Commitment to the ACLU’s mission and values, including equity, diversity, inclusion, and belonging.

COMPENSATION, BENEFITS, LOCATION AND SCHEDULE

This is a full-time, non-exempt, at-will, salaried position reporting to the Executive Director. The salary range for this position is $41,000 - $58,500 depending on experience and qualifications. Excellent benefits include flexible time off, sick leave, parental leave, generous health, dental, and vision insurance with employee and family premiums paid 100% by the employer, Health Savings Account (HSA) contributions, 401(k) match, cell phone stipend, paid parking, funded Lifestyle Spending Account (LSA), education benefits (student loan repayment assistance and tuition reimbursement), and hybrid work options (such as dividing time between working from home and an in-person presence in the office). This role’s normal office hours are 9 a.m. – 5 p.m. Monday through Friday and occasionally, weekend and evening hours are required.

COMMITMENT TO DIVERSITY AND INCLUSION

The ACLU-NE is an equal opportunity employer. We value a diverse workforce and an inclusive culture. The ACLU-NE encourages applications from all qualified and eligible individuals without regard to race, color, religion, gender, sexual orientation, gender identity or gender expression, age, national origin, marital status, citizenship, tribal affiliation, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.

The ACLU-NE makes every effort to ensure that its recruitment and employment provide all qualified and eligible persons, including persons with disabilities, with full opportunities for employment in all positions. The ACLU-NE is committed to providing reasonable accommodation to people with disabilities. If you are a person with a disability and need assistance applying, please e-mail agagner@aclunebraska.org or call 402-476-8091. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.

Civil rights and civil liberties violations disproportionately hurt the most marginalized people in society – including Black people, Indigenous people, people of color, immigrants, women, formerly incarcerated and LGBTQ+ people. These communities must be centered in the work we do. Hence, we strongly encourage applications from people with these identities or those who are members of other marginalized communities.

APPLICATION PROCEDURE

To apply, email a cover letter and resume to jobs@aclunebraska.org. The resume and cover letter should be in one PDF titled with your name and the email subject line should read “Executive Administrative Assistant: Your Name”. In your cover letter, please indicate where you learned of the position. Applications will be accepted until the position is filled, which will not be before October 9, 2026.