ADMINISTRATOR

The Tauck Family Foundation (TFF) is a multi-generational, private family foundation founded in 1994. TFF’s mission is to support communities most impacted by climate and environmental challenges to strengthen and maintain healthy, regenerative ecosystems and land use practices through education and engagement. To advance this mission, the Foundation provides grants to values-aligned organizations and efforts across the globe – guided by an active Board of Directors representing two generations of the Tauck family. For more information, visit https://tauckfamilyfoundation.org.

WHERE WE ARE TODAY:

We are seeking a resourceful and meticulous Administrator to join our expanding team during an exciting period of growth for the foundation. Reporting to and working closely with the Executive Director, the Administrator ensures organizational effectiveness and takes a leading role in providing administrative support to the Foundation.

The ideal candidate is a highly organized, detail-oriented professional with at least three to five years of administrative experience, ideally in a foundation, nonprofit, or similar mission-driven environment. They bring demonstrated proficiency in financial management – including comfort with QuickBooks and an understanding of basic accounting practices – alongside familiarity with grantmaking processes and tools such as Foundant. A self-starter who thrives in a small, collaborative setting, this person manages competing priorities with ease, takes initiative without needing close direction, and follows through reliably on both routine tasks and one-off projects. They communicate clearly and professionally in writing and in person and bring genuine care to the relationships they build with grantee partners, Board members, and other stakeholders.

RESPONSIBILTIES:

Operations and Administration

• Support day-to-day operations of a small, highly collaborative team, including vendor coordination, subscriptions, managing incoming and outgoing correspondence, file management, liaising with hosted facilities, and general administrative systems.
• Coordinate office logistics and travel arrangements.
• Manage relationships with technology vendors and service providers, including software subscriptions, license renewals, and coordination of IT support; assist staff with onboarding to new tools and platforms.
• Assist with annual insurance review and renewals.
• Maintain and regularly update email, database systems, and contact lists.
• Ensure the Foundation’s organizational policies and procedures are implemented in compliance with financial, legal, and other regulatory requirements.
• Organize Foundation events and convenings.
• Carry out other administrative duties and special projects, as requested.

Financial Management

• Manage accounts payable and financial tracking using QuickBooks, including grant disbursements, cash flow, and expense reporting.
• Reconcile credit cards, process reimbursements, and manage vendor and consultant contracts.
• Support preparation of financial documentation for annual tax filings, including 1099s and grant schedules.

Grantmaking

• Support the full grantmaking cycle, including distribution, filing, tracking and reporting of all grants using grant management system (Foundant).
• Maintain organized grant records and ensure timely follow-up on reporting requirements from grantee partners.
• Provide administrative and logistical support for grantee partner meetings and site visits.

Communications and Outreach

• Maintain and update all social media and website accounts, consistent with the Foundation’s voice and strategy.
• Monitor developments and stay informed on issues relevant to the Foundation’s mission and grantmaking focus areas.
• Establish and cultivate professional relationships with Foundation partners and key stakeholders.
• Draft or edit external communications, newsletters, or announcements as needed.

Governance and Board Relations

• Support all Board meetings, including scheduling, logistics, preparing and distributing agendas and meeting materials, taking and preparing minutes, proofreading quarterly reports, and regularly updating corporate binder.
• Assist Board and Board committees, as requested.
• Track Board action items and follow-up deadlines between meetings.

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Featured

yes

Expirationdate

2026-08-12 00:00:00

Url

https://impactopportunity.org/job/8732/administrator/

Remote

hybrid

Salaryfrom

70000

Salaryto

85000

Companydescription

The Strategy Group is an advisory firm that provides transformative guidance, direction, and support to nonprofit leaders. We know leading a nonprofit and delivering on your mission can be challenging. Our team of experienced consultants offers a wide range of first hand experience and skills across the nonprofit sector. We work collaboratively with you to assess and address your organizational needs all focused on mission impact.

Companywebsite

www.thestrategygroupllc.org

Companylocation

Darien, CT, USA