Representative Payee Administrator

Representative Payee Administrator Position Would you be interested in a part-time position that reveals a responsible position, where the work is dedicated to a vulnerable population? ARC is looking for ... Read More

Encoded

Representative Payee Administrator Position

Would you be interested in a part-time position that reveals a responsible position, where the work is dedicated to a vulnerable population? ARC is looking for an individual who is content with part-time work, may want to volunteer at our events and is dependable to carry out their tasks independently. Work as a team to ensure the best outcome for our members/clients.

About ARC Rutland Area – (Advocacy, Resources, Community)

ARC Rutland Area is a small 501(c)(3) nonprofit organization with an annual average budget of $165 K. Our mission is to advocate for the right of individuals with developmental disabilities and their families to be regarded as valued citizens with the same entitlements as non-disabled individuals, including the right to lifelong opportunities for personal growth and full participation in the community. We offer a variety of programs in support of this mission. To learn more about our agency and our programming, please visit our web page at arcrutlandarea.org.

Position Overview

ARC Rutland Area is hiring for a part-time Representative Payee Administrator. The Representative Payee Administrator is the fiduciary agent for ARC who is responsible for managing the funds of clients/members who are unable to do so for themselves. The Representative Payee Administrator performs a variety of time sensitive bookkeeping and clerical duties to maintain and update client’s financial records. Together with the Executive Director, the Representative Payee Administrator are the team liaison between the client, Social Security and other agencies working with the client. This position will be filled by January 4, 2027.

Job Description

• Maintains confidentiality.
• Annually prepares a budget for each of the individual clients and manages the budget.
• Completes annual reports to social security for each individual client.
• Prepares clients’ personal spending checks as agreed to with the client and in keeping with the budget.
• Processes accounts payable for individual clients ensuring accurate billing by vendors.
• Processes checks/ach(s)/debit card transactions to ensure timely payments of the client’s bills.
• Ensure that each client’s resources do not exceed the SS resource limit, which may result in opportunities for alternative asset accounts such as ABLE accounts.
• Prepare monthly conserved funds for all clients.
• Prepare monthly bank reconciliations.
• Maintain accurate files inclusive of correspondences, income, expenses, banking, medicals, social security and agency notifications.
• Manage monthly payee service fees.
• Work with and maintain ongoing relationships with clients’ case managers, service coordinators and guardians regarding disability eligibility, Medicaid eligibility, court matters, housing, and mental health issues if they arise.
• Assist clients who do not have Case Managers to complete necessary state and federal applications and reviews to maintain their benefits i.e. SNAP/food stamp, Medicaid, Medicare, Section 8 housing, subsidized housing forms, Long Term Med. forms, Assistive Community Care Services (ACCS) eligibility forms.
• Work with and support related agencies to ensure that regulatory standards are met and maintained, including SSA audits and other reviews.
• Create and maintain respectful and trusting relationships with clients, offering support and de-escalation as needed during direct service and in program communications.
• Maintain ongoing contact with each client’s relevant direct and indirect support service providers.
• Ensure that contact with families and outside agencies is provided in a professional manner on an ongoing basis.
• Answer telephone calls for ARC when Administrative Assistant is unable.
• This position reports to the Executive Director.

Requirements, Skills, and Qualifications

• Associate’s degree in basic accounting and/or 2 years of direct bookkeeping experience
• Basic knowledge of accounting principals
• Knowledge of Microsoft Office essential
• Strong sense of self-motivation and innovation
• Strong time management skills and the ability to set priorities to meet deadlines while maintaining a high level of accuracy.
• Excellent interpersonal skills and demonstrated ability to work effectively and collaboratively with a diverse population of clients with developmental and intellectual disabilities, office staff, outside agencies, other care providers, family and community members.
• A commitment to providing professional services with dignity and respect to clients.
• Must be detail-oriented, patient, and compassionate.
• Background checks are required for employment working with this vulnerable population.

Hours, Salary, Benefits

This is a part-time 20-25 hours per week position. Salary is $21.50 per hour with paid vacation and sick days.

How to Apply

Interested individuals should submit a cover letter, resume, and three references to execdirector@arcrutlandarea.org

ARC Rutland Area is an equal opportunity employer.

Creator

P

Read More

Strong