Accounts Payable and Grants Specialist

Organization Summary:
Change Inc. utilizes the power of relationships and community to create educational, training, and healing opportunities for children, youth, young adults, and families so they can achieve their highest ambition. We provide vital services in the Twin Cities through GAP School, the Community & School Collaborative, and Change Institute. Change Inc. lives the following values:

• Relationships are the key to change. In all of our programming, we strive to create and enhance relational resources. We believe that a relationship with a caring adult is the key protective factor for a young person.  

• Cultural knowledgeis critical to growth and healing. Utilization of cultural practice, tradition and wisdom is central to our mentoring and healing work.  

• Being in community is a critical resource for human development. We strive to be builders of community.  

• Working collaboratively with young people, families and communities to identify and address the needs they have identified is a key standard of our approach. We believe that everyone can learn, and people can solve their own problems.  

• Hope is an essential element to encouraging people challenged by poverty, racism, trauma and transition. We bring a strength-based, problem-solving attitude to our work removing barriers to success in school and life.  

Position Summary:

The Grants Specialist is a key support position for our Accounting and Grants Compliance teams. The role is important to ensuringgovernment (city, county, state, federal) grants and contracts are invoiced as negotiated. This position is also responsible for entering accounts payable invoices into bill.com, ensuring employee credit card transactions are recorded accurately, and making payments as approved.This position requires meticulous management of many details, adherence to internal and external deadlines, and partnering with staff members to ensure accounting accuracy.

Key Responsibilities:

A. Accounts Payable

• Enter bills into accounts payable in bill.com
• Prepare payments (bill.com and paper checks) as approved by the Executive Director or Senior Director of Administration
• Partner with Accountant in preparing physical checks when needed
• Clear payments in QuickBooks Online after cleared

B. Credit Cards

• Support credit card holders with assignment questions when possible
• Monitor credit card system for entry and receipts
• Reconcile credit cards monthly
• Communicate monthly credit card payment with Controller and Senior Director of Administration

C. Accounts Receivable: Grant Accounting & Invoicing

• Partner with Grants Manager to prepare and submit grant invoices based on general ledger reports
• Update grant spend-down excel files and SEFA schedule
• Enter invoice totals into revenue spreadsheet

D. Grant Compliance

• Support Grants Manager with grant monitoring and audit tasks
• Complete other financial grant compliance tasks as requested

Other Responsibilities

• Collaborate and cooperate with colleagues 

• Work effectively with team members 

• Work effectively independently 

• Create positive, respectful work climate 

• Solve problems 

• Demonstrate high professional standards and work ethic 

• Engage in your own growth and development 

• Go the extra mile to help others and to build community 

• Be an ambassador for Change Inc. and our mission 

Qualifications

• Bachelor’s or AA degree in accounting, bookkeeping in information technology, or equivalent experience

• Two or more years of experience in accounting or bookkeeping

• Experience with Microsoft Office 365, including SharePoint, OneDrive, etc.

• Experience with QuickBooks Online, bill.com, Divvy preferred

• Excellent written and oral communication skills

• Have the ability to work in a team setting

• Strong problem-solving skills

• Demonstrated ability to communicate and work effectively in a diverse cultural environment with strong interpersonal skills and a high degree of cultural competence

• Able to pass criminal and sex offender background checks, after a conditional job offer.

This position description is not meant to be all-inclusive. It defines the critical position responsibilities and requirements only, which are subject to change due to business requirements, reasonable accommodation, or any other reason.