School Recovery Coordinator

School Recovery Coordinator Position Begins December 2026

Annunciation is a Preschool-8th grade Catholic school in the heart of southwest Minneapolis. We are Minnesota’s only Catholic, International Baccalaureate Primary Years Programme school. Our mission is to foster each child’s potential to create a better world through faith, virtue, knowledge, and service to others. Serving students and families since 1923, we currently serve over 350 students ages 3-14. After a mass shooting on August 27, 2025, we have been on a journey of recovery in partnership with the Washburn Center for Children, our wider Annunciation Parish community, and our families striving to move forward toward healing and wholeness. This position is vital for continuing this work.

Description

This School Recovery Coordinator position will work with leadership and other recovery partners serving as the school community's primary point of contact for recovery-related questions, resources and referrals for school parents and school staff. This role monitors and responds to recovery related inquiries, answers questions about how financial supports work, helps families and staff access mental health services and concrete supports, assists families with applications for financial assistance and community resources alongside families, and serves as a connector for local, state and federal resources. The coordinator distinguishes between needs that belong with this role and needs that belong with academic or school-based mental health support, and routes each accordingly. Because this role serves at the front door of a recovering school community, sound judgment about what to handle directly and what to escalate is central to the work. The coordinator shares information and escalates concerns to Annunciation leadership and Washburn partners on a weekly basis, and daily when circumstances require it.

Responsibilities:

• Point of Contact and Response; The Recovery Coordinator serves as the first point of contact for the school community on recovery-related questions, including:
• Monitor email inbox and voicemail and respond to families and school staff within established response timeframes
• Answer questions about how financial supports, what services are available through Washburn and partner organizations, and how to access them
• Assess whether an incoming request calls for family support or for academic and school-based support or therapy support, and route the request to the appropriate Washburn or Annunciation staff member
• Provide warm handoffs rather than referral lists, and follow up to confirm the family or staff member made the connection
• Recognize urgent clinical, safety, and child protection concerns and escalate them immediately according to established protocol
• Resource Connector and Navigator: The Recovery Coordinator maintains current working knowledge of the resource landscape and helps the school community use it, including:
• Build and maintain a working inventory of local, state and federal resources relevant to recovery, including mental health services, crime victim reparations and victim services, public assistance and insurance programs, county and school district supports, emergency financial assistance, housing, food, and childcare resources
• Assist families in completing requests for financial assistance and applications for resources, including gathering required documentation and meeting submission deadlines
• Track application status and outcomes, follow up with administering agencies, and support families through appeals or resubmissions when needed
• Maintain relationships with community, county, and state contacts so referrals are expedited quickly
• Identify gaps where no resource exists and bring those gaps forward to leadership
• Help identify, research, and coordinate programming for recovery purposes
• Collaboration, Communication and Escalation - The Recovery Coordinator keeps Annunciation leadership and Washburn partners informed and aligned, including:
• Provide weekly information sharing to designated personnel on incoming requests, emerging needs and resource gaps, with daily updates and escalation when circumstances require
• Coordinate closely with school administration, school counseling staff and Washburn clinicians to streamline services and resources for families
• Communicate clearly about the limits of this role and escalate clinical questions to licensed Washburn clinicians
• Respond promptly to communications from families, staff, and supervisors
• Collaborate with Communications Manager on Weekly Recovery Update e-mails Data, Reporting and Funding Support - The Recovery Coordinator supports the sustainability of recovery work through accurate information gathering, including:
• Maintain complete, timely records of contacts, presenting needs, referrals made and referral outcomes
• Locate and compile data and information needed for recovery-related grant proposals, funding requests and funder reporting
• Summarize patterns in requests and unmet needs to inform program planning, funding strategy and advocacy
• Support grant reporting deadlines in coordination with Advancement Team
• Follow consent and release requirements before sharing any family information, including for funder reporting or storytelling purposes
• Professional Development and Practices - The Recovery Coordinator is expected to:
• Ensure Minnesota and HIPAA data privacy requirements are followed
• Bring forward cases and questions for consultation and use supervision to maintain role clarity and manage the emotional weight of the work
• Complete required school trainings, including trauma-informed practice, grief and loss, mandated reporting, and data privacy
• Maintain current knowledge of changes in public benefits, victim services, and community resources

Requirements

• Openness to working in a Catholic faith-based setting
• Demonstrate knowledge of cultural diversity and the role of culture in help-seeking, grief and healing
• 2+ years of case management experience and/or crisis response experience
• Victim advocacy and disaster recovery experience
• Role clarity and sound judgment about what to handle directly, what to refer and what to escalate
• Knowledge and application of trauma-informed and grief-informed practice
• Ability to remain calm, warm and steady in conversations with people in acute distress
• Resourcefulness and persistence in navigating complex benefit, funding and service systems
• Strong organization and follow-through across a high volume of open requests
• Clear, plain-spoken written communication, particularly by email
• Discretion and reliable handling of confidential information
• Flexibility in a setting where priorities can shift day to day
• Proficiency with Google Suite and use of interactive boards

Compensation

$57,200-$67,600 salary range - Full-time work at 40 hours/week with competitive benefits package Interested applicants should contact Teresa Thein, Business Manager, at Annunciation Catholic School at tthein@annunciationmsp.org with an updated resume, cover letter, and 3 professional references.