Clay County Senior Services

Operations Administrator and Program Support

Gladstone, MOFull-time2 hours ago

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Posted: 11/01/2026

Administrative, Support & Clerical

Job Description

Clay County Senior Services (CCSS), located in Gladstone, MO, is seeking an Operations Administrator & Program Support professional who is passionate about aging services and making a meaningful difference in the lives of older adults throughout Clay County. This position will su pport and carry out effective organizational operations and delivery of programs and services that improve the quality of life for older adults in Clay County.

Key Responsibilities

Grant & Contract Management	Prepare and monitor contracts, manage grant documentation and compliance, oversee grant management software, process invoices and payments, track funding, and coordinate requests for proposals (RFPs).
Operations & Administration	Support budgeting, grant applications, policy & procedure development, Board meeting preparation, reporting, records management, and daily organizational operations.
Technology & Communications	Coordinate IT support; manage website content, social media, and database systems, maintain accurate electronic records; support community outreach initiatives and develop communications materials to increase awareness of CCSS programs and services.
Community Engagement & Outreach	Coordinate coalition & other CCSS activities, support fall prevention initiatives, and represent CCSS at community meetings.
Program Support	Respond to inquiries about senior services, assist clients with service enrollment, maintain program data, and provide responsive customer service to older adults, caregivers, and community partners.

Qualifications Required

Bachelor's degree in social work, public administration, nonprofit management, gerontology, communications, or a related field; or 3–5 years of relevant professional experience.
Experience in grant/contract management, reports, invoices, and budget tracking documents.
Experience in program coordination, administrative support and compliance monitoring in a nonprofit, government, or social services setting.
Strong written and verbal communication, organizational, and problem-solving skills.
Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
Ability to manage multiple projects, prioritize responsibilities, maintain accurate records, and work independently.
Strong attention to detail and commitment to confidentiality and professional customer service.

Qualifications Preferred: Knowledge of aging services, senior programs, and community resources for older adults.

Experience with grant management software, databases, website content management, and social media platforms.
Experience developing marketing materials, coordinating community events, or working with community coalitions.
Familiarity with design and publication software.

For full job description, please click here: Full job description

Please send cover letter and resume to hr@claycoseniors.org. Position is open until filled.

EEO	Clay County Senior Services is committed to equity for all older adults in Clay County as well as those who work with older adults. Job recruitment and hiring is carried out in conformance with appropriate procedures governing civil rights and equal employment opportunities.
Job Type	Full Time
Salary Range	$50,000 - 74,999