We're looking for someone organized, detail-oriented, and dependable who can help keep Crane Trust running smoothly behind the scenes. This role oversees the day-to-day administrative, financial, HR, and organizational operations of Crane Trust, from office administration and Board coordination to accounting, payroll, compliance, and vendor relationships. The ideal candidate is a strong multitasker with excellent follow-through, proficiency in QuickBooks Online, Microsoft Office, and Google Workspace, and a passion for supporting a mission-driven organization.

To apply, send a cover letter and resume to Brice Krohn at bkrohn@cranetrust.org. The application deadline is October 20th, though the position will remain open until filled.

Organization Overview:
Formed in 1978, the Crane Trust is a 501(c)(3) nonprofit organization dedicated to
protecting and maintaining critical habitats for Whooping Cranes, Sandhill Cranes, and
other migratory birds along the Big Bend Region of the Platte River Valley through sound
science, habitat management, community outreach, and education.

Position Summary:

The Office Manager is responsible for the day-to-day administrative, financial, human
resources, and organizational operations of the Crane Trust. This position maintains
accurate financial records, maintains organized administrative systems, ensures timely
compliance with requirements, and supports efficient office operations. The Office
Manager works closely with the President & CEO, Directors, staff, Board of Trustees, and
external partners to ensure effective coordination and follow-through while adhering to
established organizational policies, procedures, and financial controls that support the
Crane Trust’s mission and long-term sustainability.

Core Responsibilities:
Administrative and Organizational Operations:
● Manages day-to-day administrative operations of the Crane Trust, including
calendars, correspondence, mail, supplies, purchasing, purchase orders,
equipment, facilities, maintenance requests, and point of contact for routine
organizational questions.
● Coordinates routine communications and administrative follow-up with
employees, vendors, contractors, service providers, and external partners.
● Supports efficient use and tracking of organizational systems, deadlines,
renewals, recurring requirements, and administrative action items to ensure
timely completion.
● Maintains organized physical and electronic records, including institutional and
historical documents, and manages document retention, organization, and
access.
● Provides administrative coordination to the President & CEO and Directors,
including scheduling, correspondence, reports, documents, meetings, projects,
and follow-up.

● Coordinates Board of Trustees meeting logistics, prepares and distributes Board
packets and supporting materials, and records needs and action items.
● Maintains confidentiality and discretion when handling sensitive organizational,
personnel, donor, financial, and Board information.

Human Resources Administration:
● Administers routine HR processes, including onboarding, offboarding,
employment documentation, payroll setup, benefits enrollment, employee
changes, and personnel records.
● Maintains confidential organizational and employee personnel files.
● Serves as an administrative resource for employees and supervisors regarding
routine HR processes, forms, benefits, and procedures.
● Coordinates with payroll, benefits, and other service providers and escalates
matters requiring management, legal, or professional guidance.
Accounting, Payroll, and Financial Administration:
● Administers routine day-to-day accounting functions, including financial
recordkeeping, account coding, class allocations, reconciliations, invoices,
accounts receivable, deposits, payments, banking, and credit card transactions.
● Maintains accurate financial records and supporting documentation in
QuickBooks Online, ShareFile, and other organizational systems.
● Coordinates month-end and year-end administrative processes and supports the
preparation of monthly, quarterly, and annual financial reports and the
organizational budget.
● Administers payroll each pay period and maintains payroll, benefits, retirement,
and related records.
● Supports donation processing and donor recordkeeping in coordination with
Fund Development and accounting personnel.
● Coordinates routine financial and administrative communications with
accountants, auditors, financial institutions, vendors, investment managers, and
other financial service providers.
● Assists with tax-related administrative requirements and maintains supporting
documentation.

Compliance, Audit, and Organizational Requirements:
● Coordinates the annual organizational audit, retirement plan audit, employee
benefit plan audits, and workers' compensation audit, including documentation,
schedules, communications, and follow-up.
● Coordinates and maintains state and federal filings, registrations, licenses,
renewals, and other required organizational information.
● Maintains supporting documentation for tax, grant, insurance, employment,
licensing, and other organizational requirements.
● Communicates significant audit, compliance, insurance, regulatory, or legal
matters requiring management or professional review to the President & CEO or
appropriate advisor.
Vendors, Contractors, and Organizational Services:
● Serves as an administrative point of contact for routine vendor and
service-provider communications.

● Maintains vendor contracts, invoices, certificates, renewals, agreements, and
related records.
● Processes contractor payment documentation and coordinates routine
administrative requirements for contractor agreements.
● Coordinates routine communications with attorneys, accountants, auditors,
insurance providers, financial institutions, investment representatives, and other
professional service providers.
Insurance, Assets, and Organizational Administration:
● Maintains organizational insurance policies, certificates, renewals, audit
documentation, and related records.
● Maintains registration, insurance, title, and renewal records for organizational
vehicles, trailers, heavy equipment, and other organizational assets.
● Tracks recurring registrations, certificates, renewals, and other administrative
requirements associated with organizational property and equipment.

Qualifications:
● Three to five years of progressively responsible experience in office
administration, organizational operations, nonprofit administration, human
resources, accounting, finance, or a related field preferred.
● Bachelor's degree preferred in business administration, nonprofit management,
office administration, accounting, or a related field; equivalent professional
experience may be considered.
● Demonstrated experience managing administrative systems, organizational
records, office operations, employee processes, accounting functions, or similar
organizational responsibilities.
● Proficiency with QuickBooks Online, Microsoft Office, Google Workspace, and
electronic document management systems.
● Strong organizational, time-management, problem-solving, communication, and
follow-through skills with excellent attention to detail.
● Ability to work independently, manage multiple priorities, meet deadlines, and
collaborate effectively with leadership, staff, vendors, and external partners.
● Experience working in a nonprofit organization preferred.
● Familiarity with payroll, employee benefits, audits, insurance administration, and
state and federal regulatory filings preferred.
● Public Notary certification or willingness to obtain certification preferred.
● Valid driver's license required.