Humboldt Del Norte County Medical Society

Program Coordinator

Eureka, CAFull-time59 minutes ago

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Program Coordinator Humboldt-Del Norte County Medical Society · Eureka, CA We’re looking for an organized, versatile coordinator to manage our programs and office operations, from continuing medical education (CME) and […]

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Program Coordinator

Humboldt-Del Norte County Medical Society · Eureka, CA

We’re looking for an organized, versatile coordinator to manage our programs and office operations, from continuing medical education (CME) and member events to bookkeeping and communications. A self-starter who can juggle several deadlines, communicates clearly and professionally with physicians, vendors and the public, and understands the importance of confidentiality, including HIPAA.

About Us

The Humboldt-Del Norte County Medical Society supports physicians and advanced practice clinicians across California’s North Coast. We run an accredited CME program, host member events, and partner with Cal Poly Humboldt, College of the Redwoods, local hospitals and schools to grow the next generation of local healthcare professionals. We’re a two-person office, so your work will be visible and valued every day.

About the Role

You’ll be the Executive Director’s right-hand, keeping the office, its records and its programs running smoothly. Your work will span office administration, bookkeeping, event planning, member communications, community outreach and our accredited CME program, where you’ll coordinate activities and help keep the program compliant.

What you’ll do

Office Support: answer phones, manage mail and email, keep member and physician records and contact lists current, order supplies, and protect confidential information.

Assist in Managing the Books: record dues, fees and grants, prepare deposits, process vendor payments, code transactions in QuickBooks, and help with monthly reconciliations and budget reports.

Coordinate CME Program: schedule committee meetings, prepare agendas and minutes, coordinate speakers, journal clubs, forums and resident lectures, collect faculty disclosures, and maintain accreditation records in PARS and MS Access.

Plan Events: coordinate venues, catering, AV, registrations and RSVPs for member events and conferences, including set-up and follow-up.

Communicate with Members: design flyers, newsletters and social graphics in Canva, send Constant Contact campaigns, and update our website and events calendar.

Assist in Projects and Outreach: support Executive Director initiatives with research, tracking, correspondence and reports, and help run health careers programs such as student shadowing, career events and scholarships.

Requirements

5+ years of administrative or office experience

Some Bookkeeping experience

High school diploma or equivalent

Proficiency with Canva, Constant Contact, Microsoft Word, Excel or Google Sheets/Forms, and Zoom

Valid driver’s license and reliable transportation for local travel

Availability for occasional evening or weekend events

Ability to lift and carry up to 25 pounds (event supplies, AV equipment)

Preferred

Associate or Bachelor’s Degree

QuickBooks experience (journal entries, reconciliation, etc.)

Experience with CME, healthcare, nonprofits and event coordination

Strong Familiarity with Microsoft Access

What we offer

Starting pay of $25.00 per hour

Paid sick leave and health insurance stipend

32–40 hours week in a small, collaborative office

Training in accreditation standards and CME.

*This position does not include health insurance, retirement or paid vacation benefits. New hires complete a 3-month probationary period.

How to Apply:

Send your Resume and Cover Letter to leigh@hdncms.org with “Program Coordinator” in the subject line. Deadline for submission is November 22, 2026. Applications will be reviewed beginning November 30, 2026.

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