Grants Administration and Finacial Reporting, Ready To Learn

Grants Administration & Financial Reporting, Ready To Learn Who We Are: As an essential community institution, we magnify and deepen understanding of our community to help St. Louis flourish. We believe St. Louis is strongest when we work together toward a shared vision. By rallying around a common purpose, we move beyond barriers that have [...]

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Grants Administration & Financial Reporting, Ready To Learn

Who We Are: As an essential community institution, we magnify and deepen understanding of our community to help St. Louis flourish. We believe St. Louis is strongest when we work together toward a shared vision. By rallying around a common purpose, we move beyond barriers that have previously hindered our progress and take collective action toward meaningful, lasting impact.

Our History: We are a community-licensed public media organization with more than 70 years of service to the St. Louis region. For generations, Nine PBS has been a trusted and enduring presence by connecting people through educational programming, meaningful storytelling, and shared experiences that reflect the needs and aspirations of our community.

Our Values: Everything we do is rooted in our four core values: Community, Trust, Equity, and Learning. These values shape how we care for one another as teammates and how we engage with our community. We believe meaningful impact begins with listening, understanding, and creating spaces where everyone feels seen, valued, and connected.

Our Culture: Every employee plays a role in advancing our human-centered culture to ensure staff feel welcomed, supported, and empowered to thrive both personally and professionally. We believe work should be a joyful journey – one where collaboration, curiosity, creativity, and shared purpose inspire us to do our best work together.

Our Team: We are proud of the talented individuals who make up our team and the passion they show in service to our community. We walk with swagger and believe that we are “a really big deal!”. We believe in the power of a unified and prospering St. Louis community and see Nine PBS as an essential community institution that brings people together toward a stronger, more connected region.

Position Description:

Nine PBS has received $56 million in federal funding to lead Ready To Learn, a five-year national initiative advancing early literacy. The initiative brings together three educational media properties, family and community engagement, a national network of public media stations, and a robust research and evaluation infrastructure.

The Grants Administration & Financial Reporting, Ready To Learn position supports the financial and administrative management of the Ready To Learn initiative. The position works across the Finance and Impact teams, project leadership, and contracted partners to ensure grant expenditures, invoices, financial reports, documentation, and administrative processes are accurate, timely, compliant, and audit-ready.

The ideal candidate is a highly organized, detail-oriented professional who brings a strong combination of financial acumen, administrative expertise, and collaborative problem-solving. They are comfortable managing complex grant requirements, tracking expenditures and documentation, reviewing invoices and financial reports, and maintaining accurate, audit-ready records. The successful candidate will have a strong commitment to accuracy, accountability, and compliance while also being able to build effective working relationships across program teams, project leadership, and external partners. They are proactive, dependable, and skilled at anticipating needs, identifying discrepancies, and keeping multiple processes and deadlines on track. Most importantly, they understand that strong financial stewardship and sound administrative practices are essential to maximizing the impact of a large-scale, mission-driven initiatives.

Primary Responsibilities: The following primary responsibilities are vital to successfully meeting the expectations of this position in an effective and efficient manner. This is not an exhaustive list and areas of focus may fluctuate between the primary and secondary responsibilities, as needed.

• Manage the day-to-day financial administration of the Ready To Learn grant, ensuring expenditures are appropriately documented and aligned with the approved grant budget and project activities.
• Prepare and coordinate financial reports, invoices, reimbursement requests, reconciliations, and supporting documentation required for grant administration.
• Monitor expenditures against the approved Ready To Learn budget and provide routine reporting on spending, remaining balances, commitments, and budget variances.
• Maintain detailed financial records using appropriate project and functional coding for grant-related staff time, vendor invoices, contracts, and other expenses, consistent with the financial controls described in the RTL management plan.
• Coordinate the review and processing of partner and vendor invoices, verifying alignment with approved budgets, contracts, and applicable project deliverables.
• Maintain the Ready To Learn financial reporting and compliance calendar, tracking required financial submissions, invoices, audits, reporting deadlines, and grant closeout requirements.
• Support monthly review of grant spending against the approved budget and assist project leadership and Finance in identifying and addressing budget variances or emerging financial issues. The RTL proposal specifically calls for monthly spending review and a rolling three-year financial plan.
• Maintain comprehensive, audit-ready grant documentation, including invoices, contracts, approvals, financial reports, expense documentation, and other supporting records.
• Coordinate documentation and financial materials requested for internal reviews, external audits, and federal monitoring.
• Support compliance with Ready To Learn fiscal requirements, including the grant’s administrative-cost and expenditure requirements identified in the approved project documentation.
• Partner with Finance and RTL leadership to prepare budget revisions, forecasts, reconciliations, and financial projections throughout the grant period.
• Support financial administration of contracted project partners and ensure required fiscal documentation is collected and maintained.
• Assist with annual and final grant reconciliation and closeout, ensuring financial records and required documentation are complete.

Secondary Responsibilities: These are additional activities that are expected to be performed within this position.

• Maintain organized electronic files and documentation for all Ready To Learn financial and administrative activities.
• Track contracts, purchase orders, payment schedules, invoices, and other financial commitments associated with RTL partners and vendors.
• Assist with documenting and reporting non-federal leveraged resources associated with the project, which is an identified Ready To Learn performance measure.
• Support preparation of financial information for project leadership, executive leadership, federal reporting, and partner-related reporting.
• Coordinate with RTL workstream leaders to collect information needed for financial administration and reporting.
• Develop and maintain standardized grant administration tools, financial trackers, reporting templates, checklists, and dashboards to support consistent grant management.
• Assist with documentation related to procurement, contracts, amendments, budget modifications, and other administrative grant activities.
• Participate in Ready To Learn project management and financial review meetings as appropriate.
• Help monitor upcoming financial obligations and communicate deadlines and documentation requirements to RTL team members and partners.

Qualifications: Bachelor’s degree required, with 3-5 or more years of experience in nonprofit accounting, business administration or other related fields. Proficient with Microsoft 365 (Excel, PowerPoint, Word, Outlook, Teams). Experienced in tracking client relations in a CRM. Experience with project management tools like Monday.com is a plus.

Hybrid Schedule: This position is eligible for a hybrid schedule, typically working 2-3 days in the office each week. Must work on-site on Tuesdays, as well as attend all team meetings, one-on-one meetings, and all-staff meetings.

Additional Expectations and Core Competencies: Success in this role is not only measured by meeting the expectations outlined above, but also in how the work is performed. The following competencies are required for this role.

• Approach all interactions solution focused.
• Is open to feedback and demonstrates a growth mindset.
• Provide respectful feedback to others, as needed.
• Share knowledge, resources, and expertise openly to support team and organizational success.
• Effectively and proactively communicate important information to supervisor.
• Demonstrate effective time management.
• Demonstrate good judgment.
• Demonstrate effective working relationships with others that are collaborative and welcoming.
• Behave in a professional manner and represent the values of Nine PBS at all times.

Application Instructions

Company: Nine PBS

Vacancy Type: Full-Time, Exempt, Grant-funded

Job Location: St Louis, MO, US

Salary Range: $74,000 – $78,000 annually

Application Timeline: Open until filled

Application Process: For a candidate to be considered for employment, the following materials must be submitted as a complete application to jobs@ninepbs.org:

• Resume
• Cover Letter
• 3 Professional References (at least one previous supervisor; will not be contacted unless an offer is made)
• Provide a Word document that includes responses to the following three questions:

• What have you read in this job posting that is inspiring to you? (no more than 150 words)
• What value-add would you bring to this role and to Nine PBS? (no more than 150 words)
• How does this role align with your career goals? (no more than 150 words)

Nine PBS

As an essential community institution, Nine PBS magnifies and deepens understanding of our community to help our region flourish. We tell stories that move us. We meet people where they are the most comfortable consuming content. Nine PBS’s platforms include four distinct broadcast channels (Nine PBS, Nine PBS KIDS®, Nine PBS World, and Nine PBS Create), ninepbs.org, social media, the free PBS Video App, streaming services, live and virtual events, and the Public Media Commons. Since 1954, Nine PBS has accepted the community’s invitation into their homes, schools, and businesses. Follow Nine PBS on Facebook, Instagram, LinkedIn, and TikTok.

Job Category

Development, Financial

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Grants Administration & Financial Reporting, Ready To Learn

Who We Are: As an essential community institution, we magnify and deepen understanding of our community to help St. Louis flourish. We believe St. Louis is strongest when we work together toward a shared vision. By rallying around a common purpose, we move beyond barriers that have previously hindered our progress and take collective action toward meaningful, lasting impact.

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Our History:

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• Manage the day-to-day financial administration of the Ready To Learn grant, ensuring expenditures are appropriately documented and aligned with the approved grant budget and project activities.

• Prepare and coordinate financial reports, invoices, reimbursement requests, reconciliations, and supporting documentation required for grant administration.

• Monitor expenditures against the approved Ready To Learn budget and provide routine reporting on spending, remaining balances, commitments, and budget variances.

• Maintain detailed financial records using appropriate project and functional coding for grant-related staff time, vendor invoices, contracts, and other expenses, consistent with the financial controls described in the RTL management plan.

• Coordinate the review and processing of partner and vendor invoices, verifying alignment with approved budgets, contracts, and applicable project deliverables.

• Maintain the Ready To Learn financial reporting and compliance calendar, tracking required financial submissions, invoices, audits, reporting deadlines, and grant closeout requirements.

• Support monthly review of grant spending against the approved budget and assist project leadership and Finance in identifying and addressing budget variances or emerging financial issues. The RTL proposal specifically calls for monthly spending review and a rolling three-year financial plan.

• Maintain comprehensive, audit-ready grant documentation, including invoices, contracts, approvals, financial reports, expense documentation, and other supporting records.

• Coordinate documentation and financial materials requested for internal reviews, external audits, and federal monitoring.

• Support compliance with Ready To Learn fiscal requirements, including the grant’s administrative-cost and expenditure requirements identified in the approved project documentation.

• Partner with Finance and RTL leadership to prepare budget revisions, forecasts, reconciliations, and financial projections throughout the grant period.

• Support financial administration of contracted project partners and ensure required fiscal documentation is collected and maintained.

• Assist with annual and final grant reconciliation and closeout, ensuring financial records and required documentation are complete.

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Maintain organized electronic files and documentation for all Ready To Learn financial and administrative activities.

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jobs@ninepbs.org

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• What have you read in this job posting that is inspiring to you? (no more than 150 words)

• What value-add would you bring to this role and to Nine PBS? (no more than 150 words)

• How does this role align with your career goals? (no more than 150 words)