Enrollment and Finance Coordinator

Orchard Valley Waldorf School in East Montpelier, Vermont seeks a dedicated and organized Enrollment and Finance Coordinator. Working closely with our faculty, administrative team, and leadership. The Enrollment and Finance ...

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Orchard Valley Waldorf School in East Montpelier, Vermont seeks a dedicated and organized Enrollment and Finance Coordinator. Working closely with our faculty,
administrative team, and leadership. The Enrollment and Finance Coordinator plays a vital role managing enrollment systems, supporting financial aid processes, and
contributing to the financial health and growth of our school.

Key Responsibilities

Enrollment Workflow

• Collaborate with administrators and teachers to guide families with professionalism, warmth, and clarity through the full enrollment pipeline.
• Createand ensure timely completion of enrollment contracts for all families.
• Maintain accurate, up-to-date enrollment data throughout the year, and report as required.
• Work with Branch Administrators to ensure necessary student paperwork is in place.
• Track historical attrition data and share with the Board of Trustees and our leadership team to support retention and new enrollment.

Tuition, Financial Aid, & Billing

• Support the OVWS Tiered Tuition financial aid process, including communicating deadlines and requirements, reviewing applications, and communicating with families.
• Work closely with early childhood administrators
  to inform families of external funding sources (CCFAP and PreK funding), and accurately track, calculate, and apply these funds to billing accounts.
• Act as the primary point of contact for billing issues and adjustments.

Administration

• Collaborate with teachers, the School Director, and administrative staff to refine best practices for enrollment and financial operations.
• Attend weekly administrative meetings, prepare monthly Admissions Board Reports, and engage with national peers to stay abreast of best practices in
  enrollment, and financial aid.

OVWS Description

Orchard Valley Waldorf School is a vibrant, rural school set on two beautiful campuses in the heart of Vermont, with close proximity to Montpelier, Vermont’s capital. It’s a
small town with big city amenities – a lively arts and music scene, great restaurants, and an active outdoor community.

Orchard Valley Waldorf School Faculty are warm, collaborative and curious about the world around them. We provide education and care for children from infancy through

Grade 8 and currently have 120 students in our programs, which include three Infant-to-3 year old classrooms, two PreK classrooms, one Kindergarten and fixed combined Grades classes: 1st/2nd, 3rd/4th, 5th/6th, and 7th/8th.

Orchard Valley Waldorf School is an AWSNA Associate member and WECAN member school. Our birth through PreK programs are Vermont DCF Child Development Division

Center Based Child Care Programs. Orchard Valley Waldorf School is an Approved Independent School and Pre-Qualified Preschool program by the Vermont Agency of

Education.

Qualifications include:

• A Bachelor’s degree, plus professional experience in enrollment, finance, project management or a related field
  
• Ability to effectively communicate the school’s mission and engage with prospective families
  
• Strong administrative and organizational background with meticulous attention to detail, and a high degree of professionalism and discretion
  
• Ability to manage multiple projects independently while collaborating effectively with a close-knit faculty and administrative team.
  
• Proficiency with Google Workspace. Experience with database management, student information systems, and/or financial aid platforms is highly preferred. A willingness to learn new educational software relevant to the role is required.
  
• Availability some weekends and evenings
  
• Must be able to sit for long periods of time, work at a computer, stand, squat, reach, bend, lift up to 20 pounds, and walk over uneven terrain. Must be able to
  work outside for periods of time in changing weather conditions; e.g., rain, snow, wind and/or cold.
  
• Active engagement in the work of Diversity, Equity and Inclusion.

This is a part-time, hourly, year-round position, ranging from 10-20 hours/week (varies based on seasonal enrollment volume). Benefits include a wellness stipend, Vacation
and PTO. The hourly rate is $20.75 – 23.75 depending on education and experience.

Interested candidates are asked to submit a resume, a general letter of interest and three references to employment@ovws.org.

Orchard Valley Waldorf School is committed to Equal Employment Opportunity and to attracting, retaining, and developing the most qualified employees without regard
to their race, religion, gender, gender identity, disability, family status, sexual orientation or national or ethnic origin, citizenship status, veteran status, or any other characteristic prohibited by law. We are dedicated to providing a work environment free from discrimination and harassment, where employees are treated with respect and dignity.

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Key Responsibilities

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• Collaborate with administrators and teachers to guide families with professionalism, warmth, and clarity through the full enrollment pipeline.

• Createand ensure timely completion of enrollment contracts for all families.

• Maintain accurate, up-to-date enrollment data throughout the year, and report as required.

• Work with Branch Administrators to ensure necessary student paperwork is in place.

• Track historical attrition data and share with the Board of Trustees and our leadership team to support retention and new enrollment.

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Support the OVWS Tiered Tuition financial aid process, including communicating deadlines and requirements, reviewing applications, and communicating with families.

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Orchard Valley Waldorf School is committed to Equal Employment Opportunity and to attracting, retaining, and developing the most qualified employees without regard