Director of Finance & Operations

Who We Are

Rooted in North Minneapolis, PCYC ignites a spirit of inspiration, connection, and growth. We are committed to working creatively toward a bright future focused on education, art, equity, and justice for the children, youth, and families of North Minneapolis and beyond. PCYC is a strong and long-standing community-based nonprofit organization with a 71-year history of delivering exceptional education, arts, and youth programming to children, families, and the North Minneapolis community.

Why You’ll Love Working Here

PCYC is a place of strength and beauty, where every young person is nurtured and challenged to reach their utmost potential, where the power of the arts percolates and elevates, and where youth, adults, families, and communities come together to embrace hope and compassion.

Wages

$95,000 - $110,000 annual salary range depending on qualifications and level of experience

Benefits

• Generous Paid Time Off (PTO), plus 12 paid holidays
• Competitive health, dental, and vision insurance
• Health Savings Account (HSA), and options for Flexible Spending Accounts (FSA).
• Long-term disability insurance – the employer pays the premiums
• Employer-paid basic life & AD&D insurance with the option for additional coverage paid by the employee
• Voluntary benefits: Accident, hospital indemnity, critical illness, short-term disability insurance
• PCYC sponsors a retirement plan with 25% match on your first 4% and immediate vesting

Because PCYC is a member with Metropolitan Alliance of Connected Communities (MACC) who partners with St. Mary’s University, PCYC employees and their spouses are also eligible for the following benefits at St. Mary’s University:

• Discounted tuition for Bachelor’s, Master’s, and Doctorate programs
• Professional development opportunities
• Access to advancement (internships, job placement, field practice)

Job Summary

PCYC is hiring a Director of Finance and Operations to provide leadership, management, and strategic direction for the business, administrative systems, and operations of the agency including financial direction, human resources, facilities, and information technology.

Responsibilities

• Lead PCYC's annual budgeting process and ongoing financial planning in partnership with the Executive Director and program leaders.
• Maintain rolling cash flow forecasts and long-range financial projections to anticipate liquidity needs, funding gaps, and organizational risks.
• Analyze monthly financial statements, budget-to-actual results, revenue trends, program costs, and overall financial performance; identify issues and recommend corrective actions.
• Develop financial scenarios and recommendations to support organizational decisions related to staffing, facilities, programming, earned revenue, and resource allocation.
• Serve as the organization's primary financial advisor, including preparing and presenting financial analyses, forecasts, and recommendations to the Executive Director and leadership team.
• Oversee the Finance and Donor Coordinator and external accounting service, ensuring clear roles, accountability, internal controls, and reporting expectations.
• Ensure timely and accurate financial reporting, account reconciliation, budget monitoring, and year-end financial preparation.
• Maintain internal controls including expenditure approvals, segregation of duties, banking access, credit card oversight, and cash handling procedures.
• Oversee financial management of restricted and unrestricted funds, grants, contracts, and program budgets.
• Monitor receivables, payroll obligations, revenue collections, and other financial commitments.
• Coordinate the annual independent audit and implementation of audit recommendations.
• Manage banking and investment relationships in collaboration with the Executive Director and Business Affairs Committee.
• Monitor debt obligations, loan requirements, payment schedules, and financial covenants.
• Provide financial coaching and support to program and department leaders to strengthen budget accountability and resource stewardship.
• Ensure preparation and submission of required tax filings, regulatory reports, and sales tax returns, as applicable.
• Identify opportunities to improve financial systems, reporting tools, processes, transparency, and accountability.
• Collaborate with program leaders to align budgets, operations, and resources with strategic priorities across PYC Arts & Technology High School, Capri Theater, and Summer Freedom School.
• Lead the development and continuous improvement of organizational policies, procedures, resource allocation, systems, and accountability practices to support long-term sustainability and mission impact.
• Support the Board Business Affairs Committee through preparation of financial reports, forecasts, analyses, and recommendations.
• Partner with department leaders to establish budget accountability, evaluate resource needs, and address operational challenges.
• Represent PCYC in financial and operational matters with auditors, banks, legal counsel, insurance providers, consultants, vendors, and community partners.
• Ensure key organizational responsibilities and processes are documented, assigned, and supported by appropriate backup procedures.
• Oversee the management and maintenance of PCYC-owned and leased properties, facilities, equipment, and organizational assets.
• Develop and monitor facility operating budgets, maintenance plans, capital replacement schedules, and vendor agreements.
• Maintain systems for tracking leases, contracts, insurance policies, licenses, inspections, permits, and renewals.
• Oversee risk management activities, including insurance coverage, incident documentation, business continuity planning, and mitigation of operational and financial risks.
• Coordinate with external information technology providers and internal staff to ensure effective technology infrastructure, cybersecurity practices, hardware, software, and access controls.
• Establish and maintain operational procedures, responsibilities, workflows, and accountability measures across departments.
• Coordinate services and relationships with external HR, facilities, legal, IT, and other professional service providers.
• Monitor compliance with workplace safety, facility licensing, OSHA, and applicable regulatory requirements.
• Identify opportunities to improve operational efficiency, strengthen service delivery, reduce costs, and enhance organizational resilience.

What You Bring

• Bachelor’s degree in business administration, finance, or nonprofit management. Master’s degree is preferred.
• Five years of experience in a similar position in a nonprofit, foundation, or government context.
• Five years of management experience in an administrative or operations capacity.
• Alternatively, you bring a combination of equivalent experience, education, and training in regard to the above 3 bullet points.
• Demonstrated experience leading nonprofit financial planning, budgeting, forecasting, and financial analysis.
• Experience managing cash flow, financial risk, internal controls, and organizational reporting.
• Experience overseeing an accounting function, including staff, an external accounting service, or both.
• Experience developing financial reports and explaining their implications to executive leadership and non-financial managers.
• Experience with nonprofit grants, restricted funds, contract reimbursement, and multiple program budgets.
• Experience supporting a board, finance committees, or a similar governance body.
• Experience with debt oversight, banking relationships, investment management, and facility operations.
• Experience in a multi-program nonprofit, arts organization, school, theater, or community-based organization.
• Strong operational management skills regarding contracts, facilities, insurance, compliance, and vendor relationships.
• The ability to build systems, delegate effectively, manage competing priorities, and improve organizational processes.
• A valid driver’s license, access to reliable transportation, and the ability to meet PCYC’s driving record requirements. Please note that if the license was not issued in the state of Minnesota, you have 60 days after becoming a Minnesota resident in which to apply for your Minnesota driver's license or permit.

Diversity and open expression are fundamental to the work of PCYC. We are passionate about building and sustaining an inclusive and equitable working environment where everyone can belong. Every member of our team enriches our work by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions.

We welcome everyone to apply, especially those individuals who are underrepresented in our sector: individuals who identify as BIPOC, Indigenous or people of culture, LGBTQI+ and gender fluid or gender nonconforming, individuals with disabilities (both seen and unseen), veterans, people of any age or family status. We encourage you to apply even if you feel like you don't fit 100% of the technical requirements. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, creed, ancestry, religion, national origin, sex, gender identity, sexual orientation, familial status, disability, age, marital status, membership or activity in a local human rights commission, status with regard to public assistance, criminal history (justice-impacted status), housing or homelessness status, height, or weight.

PCYC participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. See E-Verify’s official poster at https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf. See E-Verify’s Right to Work poster at https://www.e-verify.gov/sites/default/files/everify/posters/IER_RightToWorkPoster%20Eng_Es.pdf.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.