Database Administrator

About Us

Just before nine-year-old Mitch passed away from bone cancer, he made his father pinky swear promise to always help kids with cancer even after he was gone. Inspired by that promise, Pinky Swear Foundation was founded in 2003, with a mission of helping kids with cancer and their families with financial support.

We know our people are our greatest strength, and our culture is what sets us apart. Every team member plays a vital role in advancing our mission and makes an impact on the families we serve.

In that spirit, we are committed to creating a safe, inclusive, and welcoming community for all. We believe that just and fair inclusion creates a community for those impacted by childhood cancer, and our values of compassion, collaboration, and celebration guide everything we do.

Position Summary

This role is hands-on and operational, focused on data governance, reporting, list management, gift entry oversight, and staff training and support. The Database Administrator partners closely with program operations, fundraising, and marketing to ensure data is clean, well-structured, and trusted for decision-making, communications, and compliance with national standards.

This role also serves as the primary liaison to an outsourced IT provider, coordinating software and hardware acquisition, cybersecurity awareness training, and day-to-day technology support for staff. This position also supports site operations, including vendor management.

Key Responsibilities: Database Administration (Blackbaud Raiser’s Edge and HubSpot) (85%)

• Serve as organization-wide database administrator and data steward, ensuring hygiene and accuracy.
• Perform or oversee ongoing data monitoring and maintenance, including duplicate management, record cleanup, and quality checks.
• Develop and maintain documentation and training materials for database users.
• Identify and implement ways to improve databases and automate processes.
• Serve as primary contact for database-related vendors.
• Collaborate closely with team members to develop and maintain reports and data analytics that guide fundraising, grantmaking, and organizational strategy.
• Respond to ad hoc data and reporting requests.
• Create and maintain database-related policies and procedures to support accurate reporting and reliable list segmentation.
• Ensure end-to-end disaster recovery and business continuity procedures are in place for critical databases.

Information Technology (10%)

• In partnership with outsourced IT provider, manage the acquisition, installation, configuration, and on-going maintenance of software and hardware.
• Provide information, resources, testing, and training for team on cybersecurity risks.
• Serve as the in-house technology expert, providing training and assistance as needed, especially for new employees.
• Serve as primary contact for Managed Service Provider and other technology-related relationships; make recommendations for change if needed.
• Lead and execute technology assessment, procurement, implementation, and enhancement projects.
• Create and maintain cybersecurity and IT-related policies and procedures.

Site Management (5%)

• Ensure safety of office through video surveillance and door management.
• Review internal controls for safe access and regularly change safe codes.
• Serve as the point of contact for property manager, vendors, and service providers to address maintenance issues and negotiate service contracts.
• Manage and execute solutions, including meeting vendors on-site, for site-related repairs and improvements.

Required Education and Experience: Bachelor’s degree or equivalent lived experience required.

• 5+ years of experience in database administration. Blackbaud Raiser’s Edge NXT and HubSpot experience strongly preferred.
• Experience directly supporting or partnering with Information Technology preferred.
• Proficient in the use of software and applications, including Microsoft Office Suite.
• Demonstrated success performing data analysis including creating reports, dashboards, and queries to support organizational decision making.
• Demonstrates a growth mindset embracing innovation and driving continuous improvement.
• Excellent problem-solving, prioritization, diplomacy, attention to detail, and ability to manage complexity across stakeholder needs required. Enthusiasm for collaborating with others to problem solve.
• Commitment to Pinky Swear Foundation’s mission, vision, and values.

Physical Demands and Work Environment

This position embraces a flexible work environment that includes in-office work at least two days per week, Monday-Friday, at our office in Edina, MN. To successfully perform the essential functions of this position, the physical demands described are representative of those that must be met by the employee including:

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Repeating motions that may include the wrists, hands, and/or fingers.
• Light work that includes moving objects up to 20 pounds.
• Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Note

This position description in no way implies these are the only duties to be performed by the employee. Pinky Swear Foundation retains the right to change or assign other duties to this position.

Benefits: Generous PTO, paid holidays which include floating holidays, and parental leave.

• Comprehensive benefits including: medical, dental, and a flexible spending account.
• Life insurance, short- and long-term disability insurance.
• Professional development allowance and cell phone stipend.
• Simple IRA contribution with up to 3% match of employee salary deferrals for part-time and full-time staff.

To apply, send your resume and cover letter to HR@pinkyswear.org. All applicants will be sent a short but required questionnaire to complete after emailing their documents to our HR inbox. Applications received by 10/30/2026 will receive priority.

If you require accessibility assistance or accommodation due to a disability, contact us at HR@pinkyswear.org and include a detailed description of how we can help.