Executive Assistant to the Head of School

Executive Assistant to the Head of School Rossman School, a private elementary school in Creve Coeur, seeks an Executive Assistant to the Head of School beginning in November 2026. Reporting to the Head of School, the Executive Assistant serves as a resource to the Head's office by providing a full range of administrative and project [...]

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Creator

Elizabeth Zurlinden

Encoded

Executive Assistant to the Head of School

Rossman School, a private elementary school in Creve Coeur, seeks an Executive Assistant to the Head of School beginning in November 2026.

Reporting to the Head of School, the Executive Assistant serves as a resource to the Head’s office by providing a full range of administrative and project support. The Executive Assistant also works closely with the Board of Trustees and the Leadership Team. The Executive Assistant, along with the School Receptionist, is a warm and welcoming presence for all who enter the front office and serves with high energy and enthusiasm for all aspects of school life.

This position is full-time, 7:45 a.m.- 4 p.m., with occasional evening work (e.g., board meetings, school events). Rossman offers a strong benefits package and time off per the school calendar.

Functions of the position:

Head of School’s Office

• Support and manage the Head of School’s calendar and schedule for daily and ongoing events; ensure all materials are prepared for meetings and appointments
• Prepare correspondence, meeting agendas, reports, and slide decks
• Prepare and edit, with the head’s supervision, the Parent/Student and Personnel Handbooks.
• Handle all logistical matters related to ISACS Accreditation and strategic plan initiatives
• Annually update a variety of data-driven school metrics for association databases, including NAIS DASL, as well as current administration information
• Coordinate and complete special projects, assist with planning and arranging school-wide functions
• Maintain oversight of the School’s central calendar to support effective scheduling and alignment across academic, operational, and governance activities
• Cover front office and health room responsibilities for receptionist as necessary

Governance and Board of Trustees Support

• Schedule, arrange, and attend Board of Trustees meetings; prepare and distribute meeting reports and minutes
• Schedule and prepare new Trustee orientation activities/materials and board professional development
• Update Board policy manual as needed
• Maintain official board records and documentation

Leadership Team Support

• Assist Director of Admission with enrollment management functions, including admissions correspondence, schedules, reports, events, interviews, re-enrollment process, student transcripts
• Support Director of Upper School & Auxiliary Programs with AfterSchool Enrichment Program enrollment, S.O.A.R. Camp registration, and secondary school admission process
• Provide administrative support to general Leadership Team projects, as needed

Preferred Qualifications:

• A bachelor’s degree and 3-5 years’ administrative experience (education or non-profit experience preferred)
• Exceptional organizational, writing, and editing skills
• High level of discretion, professional judgment, diplomacy, and confidentiality
• Advanced proficiency in Google Workspace and Microsoft Office
• Ability to manage a busy schedule with frequent interruptions
• Appreciation of elementary school age children and commitment to Rossman’s values of kindness, honesty, respect, and responsibility

To apply: Please submit a cover letter, resume, and salary requirements to Elizabeth Zurlinden at ezurlinden@rossmanschool.org.

Job Category

Administrative Support

Executive Assistant to the Head of School

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Rossman School

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• Support and manage the Head of School’s calendar and schedule for daily and ongoing events; ensure all materials are prepared for meetings and appointments

• Prepare correspondence, meeting agendas, reports, and slide decks

• Prepare and edit, with the head’s supervision, the Parent/Student and Personnel Handbooks.

• Handle all logistical matters related to ISACS Accreditation and strategic plan initiatives

• Annually update a variety of data-driven school metrics for association databases, including NAIS DASL, as well as current administration information

• Coordinate and complete special projects, assist with planning and arranging school-wide functions

• Maintain oversight of the School’s central calendar to support effective scheduling and alignment across academic, operational, and governance activities

• Cover front office and health room responsibilities for receptionist as necessary

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Schedule, arrange, and attend Board of Trustees meetings; prepare and distribute meeting reports and minutes

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ezurlinden@rossmanschool.org