Grants Administrator Team Leader

Summary / Purpose

The Grants Administrator Team Leader provides leadership, guidance, and work direction to the Grants Administration team while also performing grant adminis tration responsibilities. The Team Leader works closely with the Program Leader to ensure program goals and compliance requirements are met.

Essential Duties & Responsibilities

• Provide leadership, work direction, supervision, and support to the team
• Monitor program activities and team performance to ensure assigned contra c t deliverables, requirements, and deadlines are met
• Support the implementation of assigned departmental strategic plan goals, strategies, and action items, and monitor progress toward established outcomes
• Participate in interviewing, hiring, and termination processes in partnership with the Program Leader and Human Resources
• Train, onboard, and mentor new and existing staff
• Conduct regular check-ins with staff
• Conduct perform ance appraisals and support employee development
• Review and approve employee time sheets
• Review, process, award applicants
• Process reimbursement requests
• Communicate and follow up with quality coaches or programs to resolve documentation issues or missing documents
• Manage returns/exchanges as needed
• Monitor compliance with program policies, rules and procedures
• Maintain database and files of participating early childhood programs
• Develop and implement policy and procedures within department
• Assist Program Leader in creating agendas for assigned meetings
• Collaborate with customers, coworkers and external partners
• Prepare reports as required, requested
• Timely, engaged participation in meetings
• Maintain regular, reliable attendance and perform additional duties as assigned

Requirements

Qualifications (Education, Experience, Skills)

Education

• Bachelor’s degree in child development, early childhood family education, family support, human services or a related field and two years’ experience
• OR Associate’s degree in child development, early childhood family education, family support, human services or a related field; CDA and five years’ experience

Experience: 2+ years’ experience as a grant administrator, program admini strator, or related experience

• Previous experience providing staff leadership, supervision, or mentoring
• Strong written and oral communication skills
• Knowledge of child development and/or Minnesota early childhood education field

Skills & Abilities: Working knowledge of MS Office programs (Outlook, Word, Excel and Publisher)

Physical & Work Environment Requirements

This position is moderately active with requirements to travel around metro area frequently

• There are occasional requirements to lift over 20 pounds
• There is frequent keyboarding, computer use and communication via phone, email and in person
• Valid driver’s license, reliable personal vehicle and proof of insurance is required for metro area travel

Occasional evening or weekend hours.

Summary

Benefits

Health & Wellness

• Medical Insurance for employees and families, with employer contribution
• Employer-paid Life, Accidental Death & Dismemberment, and Long-Term Disability Insurance, Optional employee-paid insurance benefits include: Dental, Vision, Voluntary Life, Accident, Critical Illness, and Hospital Indemnity
• Employee Assistance Program (EAP) providing confidential counseling, mental health support and life resources.

Retirement

• 401(k) retirement savings plan with up to a 5% employer match

Paid Time Off & Holidays

• Vacation time, Sick Leave, 9 Paid holidays, 4 floating holidays

Leave Benefits

Access to state and federally mandated leave programs, including Minnesota Paid Family and Medical Leave, other protected leave benefits as applicable.

Financial Support

• Public Service Loan Forgiveness (PSLF) support for eligible employees pursuing federal student loan forgiveness

Think Small® has been a leader in advancing quality care and education for children in their early years since 1971. Founded in Saint Paul, Minnesota, the organization supports families, early childhood professionals, and communities with professional development, consultation, and parent education services. Think Small’s mission is to ensure children are well-prepared for school and their early educational journey. Its publishing division, Redleaf Press, is recognized globally for delivering valuable resources for early childhood educators. The organization's innovative initiatives positively impact children, families, and educators locally and beyond.