Administrative Assistant

Hybrid (Full time resident of Southwest Florida (Lee or Collier or Hendry County))

Alliance for Period Supplies of SWFL. Inc.

Job Title: Office Administrator

Supervisor: President of the Board

Employment Status: Part-time, 10-20 hours per week (see below)

FLSA Status: Non-Exempt

We are looking for a dedicated individual to help us fight period poverty in Southwest Florida. Since 2019, the Alliance for Period Supplies of Southwest Florida (APS of SWFL) has been providing free, monthly period products to women and girls living in poverty in our communities through a network of food pantries, nonprofit agencies and schools. Please join us.

JOB SUMMARY:

The Office Administrator is responsible for the administration of the programs, events, and activities of APS of SWFL. Hours will vary over the year as responsibilities demand, generally with more hours required during high season and fewer during the rest of the year.

JOB REQUIREMENTS:

• Full-time Southwest Florida resident

• Experience in nonprofit administration (preferred)
• Excellent interpersonal skills
• Proficient in basic business writing
• Superior organizational and time management skills
• Proficient in Microsoft Office (Word, Excel),
• Knowledge of DonorPerfect, and QuickBooks or willingness to learn
• Knowledge of resources available to the nonprofit community in Southwest Florida (preferred)
• Demonstrated commitment to service to others
• Ability to work remotely and as part of a team with board officers and committee chairs
• Experience organizing special events of various sizes (preferred)
• Regular access to a car, with a valid driver's license and insurance

SUPERVISION:

Position reports directly to: President of the Board

DUTIES AND RESPONSIBILITIES

• Determine dates/locations of Board meetings and organize logistics (Zoom, reserve meeting room, etc.)
• Maintain Board roster and calendar of APS activities and events
• Assist the Secretary in maintaining organizational records and documents including bylaws, articles of incorporation, and government licenses, and collect and maintain records of all compliance materials, including conflict of interest and whistleblower forms
• Assist the Vice President with onboarding new Board members; coordinate orientation materials and manage compliance with needed signatures
• Track event attendance and report to the committees
• Attend and assist with special events, including tracking invitations, responses, and help with setup, check-in, and cleanup
• Assist in remote payment processing for events
• Monitor the APS info and secretary email accounts, and direct messages to the appropriate committee chair
• Perform other duties as assigned by the President

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee must:

• Frequently operate a computer, printer, and scanner
• Frequently communicate via telephone, email, and in person
• Assist with delivery of supplies to agency partners and distribution events, which may involve lifting boxes of supplies as needed
• Regularly travel by car locally in SWFL

TO APPLY:
Submit a current resume and a brief explanation of why you want to join the staff of APS of SWFL to: president@apsofswfl.org