Human Resources Associate

Position Summary

The Human Resources Associate plans, supports, and coordinates a wide range of human resources initiatives requiring a high level of confidentiality. This role’s primary responsibilities include general administrative support for the human resources and training team through a variety of activities including serving as a primary conduit for employee-related human resources requests.Secondary, responsibilities include leading talent recruitment and acquisition efforts.

Specifically provides administrative support for employee onboarding, payroll/benefits, performance management and appraisal processes. This position reports directly to the Chief Human Resources Officer. All employees are expected to center, model and champion Hammer’s core values: Person-Centered, Relational, Opportunistic and Stewardship.

Primary Duties and Responsibilities

Administrative Support

• Serves as the first point of contact (through voicemail and email) to triage employee human resource-related questions. Either responds to and/or refers to the appropriate human resources team member.
• Manages HRIS database, personnel filing and archiving systems. Ensures electronic file data integrity; scans and stores documentation as needed according to record retention policies and practices.
• Completes employment authorization and personnel file requests in a timely manner.
• Oversee, maintain, and update human resources related materials on SharePoint.
• Runs reports, analyzes, and compiles human resources data into reports and presentations as requested.
• Supports DEI work through the distribution of email communications, cohort administration and meeting room set ups.
• Assist in organizing employee engagement initiatives, such as events, celebrations, and recognition programs.
• Assist in performance management activities, including tracking performance appraisals and providing necessary documentation.
• Prepare reports, correspondence, notices, memoranda, charts, forms, agendas, and other documents in support of the department.

Talent Recruitment and Acquisition

• Apply Hammer’s recruitment and staffing strategies to attract, retain, and engage an effective and committed workforce for Hammer & NER, ensuring processes comply with legal standards.
• Champion diversity, equity, and Inclusion (DEI) by promoting and following hiring processes for recruiting candidates who are mixed across lines of difference.
• Create, post and maintain job postings and advertisements.
• Monitor, track, and update candidate application statuses and recruitment progress in the HRIS.
• Communicate and schedule interviews with candidates.
• Lead and conduct interviews with candidates via Teams, and in-person.
• Make offer calls, complete background checks, write offer letters; communicate important onboarding information to the new hire.
• Ensure compliance with the Minnesota Wage Theft Prevention Act.
• Maintain knowledge of local, state, and federal employment laws and regulations.

Employee Onboarding and Offboarding

• Oversee TB testing processes: authorization, tracking, and employee communications.
• Create, implement, maintain new employee onboarding and orientation processes through Paylocity. Including:
• Orientation Packet creation
• Training Room set up – tables/coffee/snacks
• Badge Photos – edited and sent to maintenance
• Lunch Ordering
• Orientation attendance update to supervisors
• Onboarding packet support and completion
• Employee Profile Set ups
• Track new hires’ upcoming start dates and provide hiring managers with a checklist of tasks to complete before the first day.
• Send and process new hire and stay employment surveys.
• Assist training department as needed with new employee orientation and other interdepartmental activities.

Essential Knowledge and Qualifications

Administrative and or Human Resources Assistant experience required working for a mid-sized organization. Formal, informal, and cross-disciplinary experiences will be considered. Prior human resources experience preferred.

• Demonstrated use of media platforms (internet, job sites, social media etc.) to support the recruitment and sourcing of candidates.
• Knowledge of and ability to use HRIS systems: including reporting, applicant tracking, and personnel file data storage systems.
• Willingness to manage multiple priorities to ensure work is completed in a timely and productive manner.
• Demonstrated experience communicating effectively and persuasively both verbally and in writing on an interpersonal and group level.
• Working knowledge of local, state, and federal employment laws and regulations preferred.
• Experience exercising professional discretion and maintaining confidentiality regarding all human resources related matters.
• Must demonstrate the ability to work diplomatically with a wide variety of people, possess public speaking ability, strong organizational skills, and complete tasks with a high attention to detail.
• Profieciency with Microsoft Office Products (Outlook, Word, Excel, PowerPoint) and Google applications.

Physical demands include frequent use of a telephone, frequent use of repetitive motion activities including typing on a computer keyboard and the ability to work for several hours at a time at a desk and computer. Must be able to bend, stand, stoop and walk and lift up to 30 pounds. Must be willing and have the ability to travel between office locations.

• Experience, ability, and commitment to working with individuals and teams that are mixed across lines of difference such as race, gender-identity, sexual orientation, religion, ability, age, class, and immigrant status.
• Must be willing and able to work flexible hours/days, including occasional evenings and weekends, reflective of the dynamic schedule of the organization.