Fund Development Project Coordinator

Hope Community is an innovative Community Development organization in the Phillips Community of south Minneapolis. Our mission is to create connections that strengthen the power of community members and communities. Our work is grounded in principles of respect, connection, listening, learning, and co-creation.

In 2027, Hope Community will be celebrating our 50th Anniversary; this position will play a major role to support and coordinate a variety of staff-board-community designed initiatives and activities related to this milestone. In addition, the position will support ongoing grants administration duties while one of our key team members is on leave.

Position Overview & Responsibilities

50th Anniversary Activity Coordination (75% of role)

Support 50th Anniversary Planning/Steering Committee and Work Groups comprised of Hope staff, board, and community members.

• Track progress of anniversary-related work and update Hope’s 50th anniversary workplan.

• Coordinate meeting schedules, timelines, tasks, and follow-up across the Planning/Steering Committee and its 3-4 Working Groups.

• Attend all Planning/Steering Committee meetings and document/share out decisions made and follow-up tasks/next steps. As needed, seek clarification on project plans, responsibilities, deadlines, and next steps for anniversary activities and communications.

• Communicate regularly with Working Group Leads to understand plans, budget, and timeline, and to track expenses, progress, next steps, and milestones. Serve as a resource to work groups to locate information and materials, and to answer (or seek out answers to) questions.

Keep the Planning/Steering Committee informed about progress, outstanding decisions, and upcoming needs. Support communications to build awareness and excitement about Hope's 50th Anniversary year.

• Work with Fund Development Team to plan, schedule, and produce, and execute 50th Anniversary promotional campaign.

• Support content development, design, production, and distribution of promotional materials (digital, print, and social media postings).

Support event planning and production for two main public anniversary events (Spring and Fall), along with additional smaller events that emerge as part of the 50th anniversary year.

• As needed: research venues and participate in touring and negotiating terms; book selected venues.

• Track event budgets and expenses and process invoices for approval.

• Vendor Selection and Booking: Research potential vendors and assist in vendor selection. Serve as main point of contact with selected vendors. Coordinate with selected vendors ahead of events to ensure clarity about expectations, scope of services, and terms of payments. Ensure that vendor contracts have been fully negotiated, approved, and executed.

• Coordinate production and distribution of event-related invitations and RSVP/registration process. Trac track responses, and provide follow-up communications as needed;

• Advance and Day-of Event Production: Oversee event setup and event tear-down. Serve as main contact for vendors in preparation and during the event. Support check-in for guests. Troubleshoot unexpected issues and bring in Supervisor as needed.

Ongoing Administration, Monitoring, Reflection, and Documentation

• Provide regular reports on Anniversary budget/expenses and timeline.

• Maintain contact list of people involved in Anniversary-related planning, events, and activities.

• Participate in periodic reflections to recognize successes and strengths as well as challenges and useful adaptations. This may include self-reflective notes, conversation with Supervisor and/or Fund Development and Impact Evaluation Team, and debriefs with larger groups involved in Anniversary activities.

• Maintain organized storage of anniversary-related files, documents, digital media and other related information; ensure that materials are accessible to people working on Anniversary activities.

Grant Administration and Fund Development Support (25% of role)

• Using Hope's grants management tools, track key dates related to grant applications, status of applications and awards, and reporting requirements.

• Maintain complete and up-to-date records of grants and contract awards including award notice; grant agreement; original request for proposals; final grant application; and any related budget, work plan and/or supporting documents.

• Maintain up-to-date grant portal access information and ensure accessibility for other identified Hope staff.

• Support development and submittal of completed grant/contract applications and required reports; includes: track status of outstanding items, gather necessary data from staff, and update/assemble supporting documents as needed.

• Prepare and update grant status report for bi-monthly board meetings and other internal needs.

• Track funder communications and support follow-up with funders as needed.

• Help identify upcoming deadlines, outstanding needs, and potential bottlenecks; bring questions or concerns to the appropriate staff in a timely manner.

• Provide administrative support to donor research and funding prospects.

• Attend department check-ins and all-staff meeting spaces to build understanding of Hope’s work and rapport with other staff.

Minimum Qualifications

• Experience coordinating projects or complex work involving multiple people, tasks, and deadlines.

• Strong organizational skills and attention to detail, including the ability to maintain accurate records and track follow-through.

• Clear, respectful communication skills and the ability to coordinate work across teams.

• Ability to manage competing priorities, work independently, and ask for clarification or support when needed.

• Proficiency with common office software, spreadsheets, shared documents, and online systems.

• Creative approach to project work; openness to exploring new ideas.

Preferred Qualifications

• Experience with grant administration, grant reporting, or nonprofit fund development.

• Experience coordinating events, communications projects, or other multi-part projects.

• Experience documenting meetings, conducting interviews, or facilitating reflective conversations.

• Familiarity with community development, nonprofit organizations, and/or community-based work.

Work Environment

This role involves working conditions that include an office setting and may include extended periods of computer-based tasks as well as regular meetings and communication. Some work may be done remotely; the expectation is that at least 50% of work time will be spent on site at Hope. Some evening and/or weekend hours may be required.

Salary and Benefits

• Salary: $25.55 per hour

• 401(k) retirement account

• Sick and Safe Time: 1 hour earned for every 30 hours worked

• Medical expense premium cost reimbursement up to $150 per month, with monthly proof of payment

• Monthly technology expense reimbursement (mobile phone and/or personal internet) up to $55 per month

Screening Process

If interested, please send a resume and cover letter to Rachel Martinez at rmartinez@hope-community.org. Applications will be considered on a rolling basis until the position is filled.

Candidates will advance to next steps of the hiring process based on collaborative decision making of the hiring team, with final decisions made by the hiring manager. The standard screening process will include up to two interviews (virtual and/or in-person) with hiring team members, with the possibility of supplemental conversations if needed to follow up along the way. The target start date is January 4, 2027, but this is flexible based on the needs of the program and candidate.